Coach Database Licence & Acceptable Use
These terms govern your purchase and use of the AthlyAI college Coach Database (the “Data”), whether bought as a one-time snapshot or a subscription. By purchasing or downloading the Data you agree to this Licence. It supplements our Terms of Service, Privacy Policy and Refund & Withdrawal Policy.
Last updated: July 28, 2026
Licensor
athlyai.com di Lorenzo Peluso — Sole Trader (ditta individuale, Italy). VAT/P.IVA IT01888280888 · REA RG-485912. Via Resistenza Partigiana 27/O, 97015 Modica (RG), Italia. Contact: [email protected].
1. Licence grant
Subject to your compliance with this Licence, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, revocable licence to use the Data solely for your own legitimate college-recruiting outreach — that is, contacting the listed coaches about genuine prospective student-athletes (your own, or, for clubs/agencies, those you represent). No rights are granted except those expressly set out here.
2. One-time vs subscription
- One-time snapshot. A copy of the Data as it stood at the time of first download. You may keep and use that snapshot; it is not updated and receives no refreshes or suppression updates.
- Subscription. A licence to re-download the current Data while your plan is active. Each re-download regenerates the latest version, including the removal of coaches who have opted out. The licence ends when your subscription ends; you may keep copies already downloaded but must continue to honour §5 (suppression).
3. Restrictions
You must not:
- Resell, rent, lease, publish, syndicate, or otherwise redistribute the Data, in whole or in part;
- Share the Data outside your own household, club, or organisation, or provide access to third parties;
- Incorporate the Data into another product, database, mailing list, or AI training set, or use it to build or improve a competing dataset;
- Scrape, re-scrape, or systematically augment the Data to circumvent this Licence;
- Remove or obscure any notices, or misrepresent the source of the Data;
- Use the Data for any unlawful purpose, or in any way that would bring the coaches or their institutions into disrepute.
The Data is protected by database rights (Directive 96/9/EC, sui generis) and remains our property. This is a licence, not a sale of the underlying rights.
4. Your data-protection obligations
The Data consists of professional, institutional contact details of college coaches, compiled primarily from publicly available athletic-department directories and, where a directory does not publish an address, confirmed via a B2B professional-email lookup service (see Privacy Policy §2.2). When you use the Data to contact coaches, you act as an independent data controller and are solely responsible for your own processing. You agree to:
- Establish your own lawful basis (typically legitimate interest) for contacting each coach, and process the Data fairly and transparently under the GDPR (Reg. (EU) 2016/679) and the Italian Privacy Code;
- Use the Data only for relevant, proportionate recruiting outreach — not for bulk spam, unrelated marketing, list-building, or profiling;
- Comply with all applicable electronic-communications and anti-spam laws (GDPR/ePrivacy, PECR, CAN-SPAM, CASL, and local equivalents), including sender identification and a working opt-out/unsubscribe in every message;
- Honour any objection, opt-out, or erasure request a coach makes to you promptly, and keep records of your outreach;
- Keep the Data secure and delete it when no longer needed for the recruiting purpose.
5. Opt-outs & suppression
Coaches can ask to be removed from our database at any time via athlyai.com/coach-removal (Right to Object, GDPR Art. 21); confirmed removals are suppressed within 5 business days. If you hold a subscription, re-download to receive the suppressed version. If we notify you that a specific coach has objected, or a coach asks you directly to stop, you must cease contacting and delete that contact from any copy you hold, including one-time snapshots.
6. Accuracy & no warranty
We verify and refresh the Data on a best-effort basis, but coaches change roles and addresses constantly. The Data is provided “as is” without warranty of accuracy, completeness, deliverability, or fitness for a particular purpose, and we do not guarantee any response, offer, or recruiting outcome.
7. Term & termination
This Licence lasts as long as your right to the Data (perpetual for a snapshot; for the subscription term otherwise) and terminates automatically if you breach it. On termination for breach you must stop using and delete the Data. Sections 3–6 and 8 survive termination. We may suspend access and pursue available remedies (including injunctive relief) for misuse.
8. Liability, indemnity & governing law
To the maximum extent permitted by law, our aggregate liability relating to the Data is limited to the amount you paid for it. You agree to indemnify us against claims arising from your use of the Data in breach of this Licence or of applicable data-protection or anti-spam law. This Licence is governed by the laws of Italy and the European Union; the competent courts of Italy have jurisdiction, without prejudice to any mandatory consumer-protection rights of your country of residence. Nothing in this Licence limits liability that cannot be limited by law.